Office Assistant

Job Summary

An office assistant will help with day-to-day clerical work in support of on-going business operations. This role will answer to the General Manager providing guidance, procedures, and training for data entry projects and other duties as assigned.

Supervisory Responsibilities

  • None


  • Performs clerical duties including typing, filing, and completion of simple forms.
  • Operates office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment.
  • Serves as the receptionist for the office, greeting visitors and applicants.
  • Answers phones, directs calls to appropriate individuals, and prepares messages.
  • Copies, sorts, and files records related to office activities, business transactions, and other matters.
  • Prepares letters, memos, forms, and reports according to written or verbal instructions.
  • Sorts incoming mail and delivers to appropriate department or individual; processes outgoing mail.
  • Maintains filing systems either manually or electronically.
  • Manages calendars and schedules appointments.
  • Performs other related duties as assigned.
  • Works on computer-based projects in accordance with internal procedures and guidance determined by the needs of company growth and development.
  • Supports internal operations of office functionality to include data entry, clerical needs, light accounting procedures, and internal office coordination.
  • Work well as an individual contributor and as a member of the office team.
  • Performs other duties as assigned.

Required Skills/Abilities

  • Ability to type at least 45 words per minute.
  • Excellent verbal and written communication skills.
  • Excellent interpersonal and customer services skills.
  • Excellent organizational skills and attention to details.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Ability to analyze information and multi-task.
  • Proficient in Microsoft Office Suite or similar software
  • Service Titan experience (preferred)


  • Minimum of High School Diploma or equivalent required.
  • Clerical experience preferred.

Physical Requirements

  • Must be able to drive a company service van from time to time.
  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift 15 pounds at a time.

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